On August 12, 2025, Microsoft announced a significant change to the way it prices Online Services through volume licensing agreements. From November 1, 2025, all customers purchasing via the Enterprise Agreement (EA), Online Services Premium Agreement (OSPA), or Microsoft Products and Services Agreement (MPSA) will see pricing aligned to Microsoft’s central online price list.

In short: the familiar tiered pricing structure (Levels A–D) will be replaced with a single, standard price. While Microsoft is positioning this as a move towards greater transparency and simplicity, it also means that the deeper discounts many EA customers currently enjoy will no longer apply.

It’s important to note that on-premises software pricing will remain the same, and U.S. Government and Education pricing is excluded from this change.

Why This Matters for Your Business

If your organization benefits from higher-tier EA pricing, you’re likely looking at an unavoidable increase in costs once the new model takes effect. And because the change impacts renewals after November 1, 2025, waiting until your usual renewal date could mean locking in those higher prices sooner than you’d like.

Why You Should Renew Early

By renewing before November 1, you can secure your current pricing for the length of your new term, giving you more time to prepare for the change. It’s not just about delaying a cost increase—it’s about using the opportunity to review your licensing strategy, renegotiate terms, and make informed decisions before your leverage diminishes.

How 2Data Can Help You Stay Ahead

This is where we come in. At 2Data, we specialise in helping organisations turn licensing changes into opportunities for smarter procurement. Here’s how we’ll support you:

• Impact Assessment : We’ll analyse your current agreements to show exactly how the pricing change will affect your costs.
• Renewal Strategy: We’ll guide you through early renewal options, ensuring you lock in the best terms possible.
• Optimisation Planning: We’ll help you restructure licensing to get the most value from your investment, without overpaying for unused capacity.
• Negotiation Support: We’ll leverage our industry knowledge to secure favourable commercial terms while you still have negotiating power.

Act Now to Save

With less than three months before the update takes effect, early action can make the difference between a smooth, cost-effective transition and an unwelcome spike in licensing spend.

Contact 2Data today at info@2-data.com to arrange a review of your Microsoft licensing position. We’ll ensure you’re prepared, protected, and positioned for the best possible outcome before these changes go live.

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